Project Planning: Putting It All Together Week 5 Quiz Answer

Project Planning: Putting It All Together 

Week 5 Quiz Answer

Weekly Challenge 5

Question 1)

What do project managers need to identify before creating a communication plan?

• Recipients, communication methods, goals of communication, and barriers to communication
• Recipients, project risks, goals of communication, and barriers to communication
• Recipients, communication methods, project risks, and goals of communication
• Recipients, anonymous survey questions, goals of communication, and barriers to communication

Question 2)

Which of the following is true of effective communication in project management? Select all that apply.

• It helps projects run on time and meet expectations
• It is clear, relevant, and frequent
• It does not require follow-ups
• It continues throughout the entire project

Question 3)

What details does a communication plan include? Select all that apply.

• Who should communicate
• When communication happens
• What to communicate
• Where the information communicated is stored
• How long communications should be
• Why and how to communicate
• How communications should sound

Question 4)

As a project manager, you have a weekly video conference with stakeholders as part of your communication plan. What two additional details should the communication plan include? 

• Location
• Key dates
• Goal
• Duration

Question 5)

Fill in the blank: Scheduling routine _____ will help you understand what is and is not working in your communication plan.

• milestones
• department reviews
• presentations
• check-ins

Question 6)

Project managers should create communication plans to ensure that projects can carry on in their absence. What is the term for this best practice?

• continuity
• substitution
• follow-through
• backup

Question 7)

Which two of the following communication methods are most appropriate for core project team members? 

• Quick virtual check-ins to answer questions
• Department newsletters on current projects
• Formal presentations to advertise project deliverables
• Daily meetings to report on project progress

Question 8)

Which two tools can help determine the best type of communication for those involved with the project?

• RACI chart
• Project charter
• Risk register
• Stakeholder map

Question 9)

What project management best practice includes documenting plans and making them available to stakeholders?

• Milestone management
• Dependency management
• Risk management
• Knowledge management

Question 10)

Which of the following should a project manager include in a centralized planning document, also known as a dashboard? Select all that apply.

• Links to any non-spreadsheet files
• A brief project description
• Previous project deliverables
• Instructions for how to use the centralized planning document

Extra Questions

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Question 11)

Fill in the blank: Project managers should identify project stakeholders, communication methods, communication goals, and communication _____ before creating a communication plan.

• costs
• frequency
• risks
• consequences

Question 12)

How can you foster effective communication within your team? Select all that apply.

• Recognize and understand individual differences
• Obtain feedback and incorporate it going forward
• Allow teammates to use any communication platform they prefer
• Send identical message content to both teammates and stakeholders

Question 13)

As a project manager, you decide to hold video conferences with your core project team and stakeholders as part of your communication plan. What two additional details should the communication plan include? 

• Key dates
• Resource locations
• Duration
• Location

Question 14)

Why should you share your communication plan document with your team? Select all that apply.

• Ensure you aren’t missing crucial information
• Make them aware of the plan
• Let them offer feedback
• Let them make changes to the plan

Question 15)

An effective project management communication plan can help with which of the following processes? Select all that apply. 

• Project continuity
• Culture development
• Team selection
• Change management

Question 16)

Fill in the blank: Daily meetings and quick virtual check-ins are good ways for project managers to communicate with _____.

• core team members
• key stakeholders
• senior management
• project customers

Question 17)

Which of the following are best practices for concise emails? Select all that apply.

• Write in one long paragraph to save space
• Include as much detail about a situation as possible
• Add a note at the top that some details may not be relevant to certain recipients
• Lead with key points and action items

Question 18)

What document acts as a quick reference guide to help team members find files they frequently access in one place?

• A risk management plan
• A project charter
• A centralized planning document
• A project proposal

Question 19)

Which of the following communication methods is most appropriate for high-level stakeholders who don’t need detailed project updates?

• Virtual check-in meetings to share task progress
• Frequent status update meetings to report project issues
• Weekly emails with team action items
• Newsletters that summarize key milestones and project progress